NEW VERSION – May 2018, Version 2.0:
We are happy about your interest in MULTI-ReUse, hosted by IWW Rheinisch-Westfälisches Institut für Wasserforschung gemeinnützige GmbH, and about your visit on our website. We appreciate your trust in us and promise you to use the highest safety standards to protect your data from unauthorized access. We also would like to inform you what kind of data we save and how we use it.
As a private company we are subject to data protection requirements and the provisions of the German Data Protection Law. We have undertaken technical and organisational measures to meet all their requirements and to ensure that the requirements are also met by external service providers.
All personal data occurring within this framework will be referred to, processed and used for the objective of contract processing and for the business interests of MULTI-ReUse regarding the support of our customers, according to the applicable regulations regarding the protection of personal data.
The personal data you submit on the internet will not be passed on to any unauthorised third party outside of the company. Data logged during access to the internet gateway will only be transferred to third parties if we are obliged to do so by law or by order of a court, or if such a transfer is required for taking legal action. No data will be transferred for any other reason.
If you have provided us with personal data, you can request that we delete your data at any time. Data for invoicing, legal and accounting purposes are excluded from the deletion process.
You are entitled at all times to be informed about the data that has been stored in respect to your person. We have summarized the details according to §4e BDSG in our public directory of procedures.
You may, however, browse our MULTI-ReUse website without submitting any personal data and without registering at the website. In addition, it is possible to browse the website privately, using the privacy function of your browser. With that function you can control what kinda of data is saved and which of your activities are visible.
We collect basic information (such as the language you are using or which browser or device you are using to access our websites) to provide better access to you.
We would like to inform you that data transfer over the internet (e.g. during the communication by email) may have security holes. A complete data protection against access of third parties is therefore not possible.
The German Federal Data Protection Act (BDSG) specifies that the data protection officer must provide the following Information:
1. Name of the company responsible
IWW Rheinisch-Westfälisches Institut für Wasserforschung gemeinnützige GmbH
Dr.-Ing. Wolf Merkel (technical managing director)
Dipl.-Wi.-Ing. Lothar Schüller (commercial director)
2.1 Data protection officer
3. Address of company responsible
45476 Mülheim an der Ruhr
4. Purpose of use, collection and processing of data
Objects of the company are to provide service in the fields of resource protection, water catchment, water technology, water quality control, -transport and –distribution, as well as management consulting regarding water in accordance with the benefit of the public, the broadening and deepening of professional competence in the fields of sustainable use of water in consideration of the scientific, ethnological, ecologically, economically and social context in accordance with the benefit of the public.
Those are the only purposes for recording, processing and using data.
5. Description of groups of people concerned and the regarding data and data categories
Employee data and customer data as well as data of suppliers, if they are required to fulfil the purposes mentioned at 4.
6. Receivers or categories of receivers that might receive the data
Public authorities in the case of overriding legal provisions according to §11 BDSG
7. Standard terms for data deletion
The legislators have released a number of obligations and deadlines regarding data storage. Following expiry of these deadlines or the elimination of the purposes listed at 4, the corresponding data will be routinely erased.
8. Planned data transfer to third countries
A data transfer to third countries is not planned and will not happen.
Collection of general data and information
The MULTI-ReUse website collects a series of general data and information when you or an automated system calls up the website. This general data and information are stored in the server log files. Collected may be (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrers), (4) the sub-websites, (5) the date and time of access to the internet site, (6) an internet protocol address (IP address), (7) the internet service provider of the accessing system, and (8) any other similar data and information that may be used in the event of attacks on our information technology systems.
When using these general data and information, the IWW Rheinisch-Westfälisches Institut für Wasserforschung gemeinnützige GmbH does not draw any conclusions about you. Rather, this information is needed to (1) deliver the content of our website correctly, (2) optimize the content of our website as well as its advertisement, (3) ensure the long-term viability of our information technology systems and website technology, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. Therefore, the IWW Rheinisch-Westfälisches Institut für Wasserforschung gemeinnützige GmbH analyzes anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our enterprise, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by you.
The provider who is authorized with the hosting of this websites automatically collects and saves information in so called log-files. These are:
- Browser and browser version
- Operating system
- Referrer URL
- Hostname of the accessing computer
- Time and date of visit
These data can’t be connected to a certain person. A combination of these data with other data sources is not carried out. We reserve the right to review the data subsequently if there are concrete indications for illegal activities.
Use of Google Webfonts
To display external fonts, we use Google webfonts on our website. This is a service of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, in the following only called “Google”.
By certification through the EU-US Privacy Shield
Google guarantees to follow EU data protection guidelines when processing data in the USA. In order to display certain fonts on water-multi-reuse.org, the website connects to the Google servers in the USA. Legal basis for this is Art. 6 Abs. 1 lit. f) DSGVO.
Our legitimate interest lies in the optimization and the economical operation of our website. By connecting with the Google servers, Google will receive the information from which website you send your request and to which IP-address to transmit the display of the fonts.
Google offers further information about this and the opportunity to prevent data use under the following link: https://policies.google.com/privacy
Information and deletion of data
We shall at any time provide information upon your request as to what personal data are stored about you. In addition, we shall correct or erase personal data at the request or indication of you, insofar as there are no statutory storage obligations. The entirety of the IWW’s employees are available to you in this respect as contact persons.
Routine erasure and blocking of personal data
We shall process and store the personal data of you only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or other legislators in laws or regulations to which we are subject to. If the storage purpose is not applicable, or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data are routinely blocked or erased in accordance with legal requirements.
Registration on our website
You have the possibility to register on our website with the indication of personal data. Which personal data are transmitted to us is determined by the respective input mask used for the registration. The personal data entered by you are collected and stored exclusively for internal use by us, and for our own purposes. We may request transfer to one or more processors (e.g. a parcel service) that also uses personal data for an internal purpose which is attributable to us.
By registering on our website, your IP address—assigned by the internet service provider (ISP) and used by you—and the date and time of the registration are stored. The storage of this data takes place against the background that this is the only way to prevent the misuse of our services, and, if necessary, to make it possible to investigate committed offenses. Insofar, the storage of this data is necessary to ensure our liability. This data is not passed on to third parties unless there is a statutory obligation to pass on the data, or if the transfer serves the aim of criminal prosecution.
The registration of you, with the voluntary indication of personal data, is intended to enable us to offer you contents or services that may only be offered to registered users due to the nature of the matter in question. Registered persons are free to change the personal data specified during the registration at any time, or to have them completely deleted from our data stock.
We shall, at any time, provide information upon your request as to what personal data are stored about you. In addition, we shall correct or erase personal data at the request or indication of you, insofar as there are no statutory storage obligations. The entirety of the IWW’s employees are available to you in this respect as contact persons.
Subscription to our newsletter
On the website of MULTI-ReUse, users are given the opportunity to subscribe to the project’s newsletter. The input mask used for this purpose determines what personal data are transmitted, as well as when the newsletter is ordered from us.
The IWW Rheinisch-Westfälisches Institut für Wasserforschung gemeinnützige GmbH, which hosts the MULTI-ReUse website, informs its customers and business partners regularly by means of a newsletter about project outcomes. The project newsletter may only be received by you if (1) you have a valid e-mail address and (2) register for the newsletter shipping. A confirmation e-mail will be sent to the e-mail address registered by you for the first time for newsletter shipping, for legal reasons, in the double opt-in procedure. This confirmation e-mail is used to prove whether the owner of the e-mail address authorized to receive the newsletter.
During the registration for the newsletter, we also store the IP address of the computer system assigned by the internet service provider (ISP) and used by you at the time of the registration, as well as the date and time of the registration. The collection of this data is necessary in order to understand the (possible) misuse of the e-mail address of you at a later date, and it therefore serves the aim of the legal protection of us.
The personal data collected as part of a registration for the newsletter will only be used to send our newsletter. In addition, subscribers to the newsletter may be informed by e-mail, as long as this is necessary for the operation of the newsletter service or a registration in question, as this could be the case in the event of modifications to the newsletter offer, or in the event of a change in technical circumstances. There will be no transfer of personal data collected by the newsletter service to third parties. The subscription to our newsletter may be terminated by you at any time. The consent to the storage of personal data, which you have given for shipping the newsletter, may be revoked at any time. For the purpose of revocation of consent, a corresponding link is found in each newsletter. It is also possible to unsubscribe from the newsletter at any time by contacting us by the editor of the website of this website.
Data protection provisions about the application and use of Matomo
On this website, we have integrated the Matomo component. Matomo is an open-source software tool for web analysis. Web analysis is the collection, gathering and evaluation of data on the behavior of visitors from internet sites. A web analysis tool collects, inter alia, data on the website from which you came to a website (so-called referrer), which pages of the website were accessed or how often and for which period of time a sub-page was viewed. A web analysis is mainly used for the optimization of a website and the cost-benefit analysis of internet advertising.
The software is operated on our server, the data protection-sensitive log files are stored exclusively on this server.
The purpose of the Matomo component is the analysis of the visitor flows on our website. We use the obtained data and information, inter alia, to evaluate the use of this website in order to compile online reports, which show the activities on our internet pages.
Matomo sets a cookie on the information technology system of you. The definition of cookies is explained above. With the setting of the cookie, an analysis of the use of our website is enabled. With each call-up to one of the individual pages of this website, the internet browser on the information technology system of you is automatically through the Matomo component prompted to submit data for the purpose of online analysis to our server. During the course of this technical procedure, we obtain knowledge about personal information, such as the IP address of you, which serves to understand the origin of visitors and clicks.
The cookie is used to store personal information, such as the access time, the location from which access was made, and the frequency of visits to our website. With each visit of our internet pages, these personal data, including the IP address of the internet access used by you, are transferred to our server. These personal data will be stored by us. We do not forward this personal data to third parties.
You may, as stated above, prevent the setting of cookies through our website at any time by means of a corresponding adjustment of the web browser used and thus permanently deny the setting of cookies. Such an adjustment to the used internet browser would also prevent Matomo from setting a cookie on the information technology system of you. In addition, cookies already in use by Matomo may be deleted at any time via a web browser or other software programs.
In addition, you have the possibility of objecting to a collection of data relating to a use of this internet site that are generated by Matomo as well as the processing of these data by Matomo and the chance to preclude any such. For this, you must set a “Do Not Track” option in the browser.
With each setting of the opt-out cookie, however, there is the possibility that our websites are no longer fully usable for you.
Further information and the applicable data protection provisions of Matomo may be retrieved under https://matomo.org/privacy/.
This websites uses SSL encryption for safety reasons and to protect the transmission of data, e.g. the requests you send us. You recognize the SSL encryption when the address of the website changes from to „http://“ to „https://“ and at the small lock symbol in your browser. When the SSL encryption is active, third parties can’t read the data you submit to us.
The old version from September 2016 (Version 1.0) has been replaced with this one.
This post is also available in: German